AAO News

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  • 15 Feb 2018 2:26 PM | Dana Thorne (Administrator)

    Students, new professionals and archivists in need! Up to $650 in funding and free registration is available to attend the 2018 AAO Conference in Waterloo! This funding is made possible by the Shirley Spragge Bursary.

    The Waterloo AAO Conference features an exciting program on the theme "Celebrations: the Good, the Bad, and the Ugly." Workshops on digital preservation, Rules for Archival Description and subject headings and taxonomies, plus a reception, banquet and other social events promise to make for a fantastic time!

    Applications for the Shirley Spragge Bursary open on February 19th and close on March 9th.

    To qualify you must be an AAO member and an Ontario resident, and be either:

    • A student enrolled in a recognized archival program (must submit proof of enrollment).
    • A recent (1-3 years) graduate of a recognized archival program (must submit proof of program completion).
    • A practicing or volunteer archivist in financial need (must submit proof of employment or volunteering).
    The Shirley Spragge Bursary is adjudicated by the AAO Awards Committee. The successful applicant will be announced at the end of March. Interested applicants are required to fill in the bursary application available on the AAO website and demonstrate financial need, an interest in archives education and/or professional development, and confirmed intent to participate in the annual AAO conference. For more information and to submit your application, visit the Shirley Spragge Bursary page on our website.
  • 10 Feb 2018 11:13 PM | Tracey Krause (Administrator)

    The Archives Association of Ontario would like to invite each and every institution in the province that collects archival records to contribute to the 2017 edition of the Ontario Archival Accessions Register (OAAR). Just like last year, we are asking repositories to submit basic details on new accessions by completing the attached reporting form. We hope to build on last year’s pilot survey by encouraging even more institutions to participate, whether they are currently AAO members or not. The aim is to cast the net widely and capture the most comprehensive snapshot of archival collecting possible.

    Please use the attached form to report material legally acquired by your institution in the calendar year 2017.  Completed forms should be directed to: chairs@aao-archivists.ca  The deadline to submit responses is Wednesday, February 28, 2018. The collected data will be made available on the AAO’s website during Archives Awareness Week in April.

    Background information and FAQs on the OAAR and the Provincial Acquisition Strategy of which it forms a part can be found on the
     AAO website.

  • 05 Feb 2018 11:35 PM | Dana Thorne (Administrator)

    The Archives Association of Ontario (AAO) is celebrating its 25th anniversary in 2018. To mark this milestone, the AAO is publishing an organizational history book, In Pursuit of the Archival Endeavour: The Story of the Archives Association of Ontario. This book examines the association from its earliest roots to its future directions. We are launching a crowdfunding campaign to support the design, printing, and binding of the book, and this is an opportunity to obtain a copy of the book while demonstrating your support.

    In Pursuit of the Archival Endeavour is a valuable resource for past and present AAO members interested in the history of the organization, and it has academic value for anyone studying archival networks and archival associations. It is the first comprehensive history of a Canadian provincial archival association. The narrative stretches back to the earliest chapter organizations that were formed in Ontario, providing context for how the profession has changed over the past forty years.

    If you support this project now, you can take advantage of these exciting perks!

    • Item Level Supporters will receive a softcover copy of the book.
    • File Level Supporters will receive a hardcover copy of the book (the crowdfunding campaign is one of your only opportunities to get a hardcover copy!)
    • Series Level Supporters will receive a hardcover copy of the book and their name printed in the book.
    • Fonds Level Supporters will receive a hardcover copy of the book, their name printed in the book, and an exclusive AAO 25th anniversary bookmark.
    • Repository Level Supporters will receive a hardcover copy of the book, their name printed in the book, an exclusive AAO 25th anniversary bookmark, and acknowledgement at the book launch celebration (to be held at the 2018 Conference in Waterloo).
    The campaign runs until March 23, 2018. To show your support and get your own copy of the book, visit our Indiegogo campaign! See if you can spot any familiar faces in our pitch video.

    The book will be available in May 2018, and by supporting the crowdfunding campaign today you guarantee yourself a copy. We are proud of the history that we have compiled, and thank you sincerely for any support that you can provide.
  • 24 Nov 2017 1:02 PM | Dana Thorne (Administrator)
    Consider giving back to the archival community on November 28!

    Giving Tuesday is a global movement recognizing giving and volunteering. This year, consider directing your charitable dollars to the Archives Association of Ontario. You can donate directly on the AAO website. You will receive a tax receipt for your contribution.

    By donating to the AAO, you will help develop and sustain our programs and services, and assist in offsetting our reliance on grant funding. Our services, including our Archives Advisor and Archeion (Ontario's Archival Information Network), are widely relied on by the community to improve the accessibility and preservation of Ontario's irreplaceable documentary heritage.

    We truly appreciate your support.

  • 06 Sep 2017 12:06 PM | AAO (Administrator)

    The Archives Association of Ontario (AAO) is pleased to announce its Call for Papers for the 2018 AAO Conference to be held 9-11 May in Waterloo, Ontario.

    Celebrations: The good, the bad, and the ugly

    Celebrations come in many forms, and they can be judged successful or less so. The past five years have seen two major government-driven national celebrations—the War of 1812 bicentennial and the Canadian Confederation sesquicentennial celebrations—as well as many more regional and local, and more grassroots celebrations. We celebrate International Archives Day on June 9; we celebrate Archives Awareness Week on the first week of April. And certainly we celebrate our own achievements by holding public launches of digital exhibits, by mounting physical exhibits, by going into classes and showing the value of primary resources, by running outreach events at community festivals. All of these activities might be considered celebrations of the rich array of archival materials we make available to the world.

    BUT… Sometimes our celebrations can be controversial, or get us into trouble. Sometimes celebrations can delay or derail other work. Grant funding tied to specific celebrations affects how we plan our projects and programs. Sometimes celebrations present skewed emphases on, or interpretations of, events.

    The conference theme for 2018 will focus on celebrating: what we collect, what we do, who we are as a profession. However, this conference will not examine just celebrations themselves in their many forms, whether successful or not, but also the concept of celebration.

    The AAO 2018 Program Committee, therefore, invites proposals which speak to any aspect of the broad theme of celebrations.

    Topics can include:

    • -          How does one evaluate the success of an archival outreach program or initiative?
    • -          How have changes in Ontario archives and the archival profession affected how we work?
    • -          Should we celebrate something that didn’t go as planned? A failed project?
    • -          What does a celebration of the future look like?
    • -          Does the celebration of single/discrete past events strengthen public awareness of archives, or does it distract from the many other ways in which our records are valuable and necessary?
    • -          Should we actually be celebrating or should we be taking a step back and critically analyzing our work and practices?
    • -          Canada’s 150th celebrations: boom or bust?

     Submissions of proposals for papers and posters are invited.

    The proposals should be sent with a brief abstract of no more than 250 words and a bio to:

    AAO Office at aao@aao-archivists.ca

    Use the subject line format:  AAO 2018 Conference Proposal_[last name, first name]

    If you get a panel proposal together, please select a "point person" for your panel group and use the   subject line format: AAO 2018 Conference Proposal_PANEL-[title]-[last name, first name]

    The deadline to submit proposals is December 15, 2017.


    The 2018 AAO Conference will include, depending on student interest / response, a Student Papers session and, possibly a Poster session.

    A separate call for student submissions will be issued early 2018.

    On behalf of the AAO 2018 Conference Program.

  • 01 Apr 2017 12:00 PM | Amanda Tomé

    Hello Colleagues,

    We are please to announce that the Events Calendar for Archives Awareness Week 2017 is now available. 

    Still have an event you would like to see on the calendar? No problem. Your event can be included by emailing the AAO Archives Advisor.

    Tweeting about events? Please use the hashtag #2017AAW.

    It's going to be an exciting week!

  • 17 Mar 2017 9:21 AM | Amanda Tomé

    Hello colleagues,

    To celebrate our 25th anniversary in 2018, the AAO Organizational History Committee has been energetically working towards production of a written history of this association and its preceding Ontario Council of Archives and Ontario Association of Archivists. We are interested in obtaining photographs as a key element in telling this story.

    Volunteer writers and a general editor have been secured, publishing options are being considered and research has commenced into our past stories, development, challenges and growth as a strong provincial heritage organization.

    In previous communications we reached out to you, seeking your input regarding memories of your time serving on a Board or Committee or personal stories as a member. We still want to hear from you if you have tales to tell!

    However, a history is more complete with photographic memories to accompany the written word.  We are canvassing the AAO community in the hopes of receiving photographic submissions to supplement the story of the association. If you have a photograph of an important event or a memorable individual and would like to submit it for consideration, please send it to our Account Coordinator, Terra Belanger, at aao@aao-archivists.ca with the subject line “Organizational History Photograph Submission.” Please consult the guidelines regarding submission of images and include a completed copy of the form with your submissions.


    AAO Organizational Committee

    Paul Henry, Chair
    John Smart
    Brian Beaven
    Karen Teeple
    Lutzen Riedstra
    Marissa Paron, AAO Past President
    Dana Thorne, AAO President
    Iona McCraith, AAO Archives Advisor

  • 09 Mar 2017 6:03 PM | Amanda Tomé

    The Archives Association of Ontario (AAO) is pleased to share the second of two pages aimed at supporting the Truth and Reconciliation process.  The first page, Toward Truth and Reconciliation, was launched in December and included resources aimed at assisting Ontario’s archival community to navigate the path toward the decolonisation and Indigenization of our practice.

    The second page, Indigenous Resources, is aimed at improving access to Indigenous focused archival holdings. The page contains a list of online exhibits and links to archival descriptions and material that relate to Indigenous communities from institutions across Ontario. It also contains a list of general resources including First Nations map, a map of Treaty areas in Ontario, and links to guides related to Indigenous archives.

    Anyone can contribute to the page.  If you have resources you would like to share, or comments or suggestions about the page, please direct them to the AAO's Web Administrator.

    Kind regards,

    Amanda Tomé

    AAO Web Administrator

  • 19 Dec 2016 12:26 PM | Danielle Robichaud

    The AAO is pleased to share the first of two pages aimed at supporting the Truth and Reconciliation process and improving access to Indigenous focused archival and cultural resources. Toward Truth and Reconciliation is a dedicated page aimed at assisting Ontario's archival community to navigate the path toward the decolonisation and Indigenization of our practice. The page consists of free and openly available resources for those seeking to critically examine:

    • Colonialism, the legacy of the residential school system, and Indigenous issues in Canada;
    • The diversification of collections as part of the truth and reconciliation process;
    • Access barriers for Indigenous peoples to institutionally held archival holdings;
    • The ethics of collection use and digitization.

    Recognizing that the reconciliation process is one that requires listening, reflection and action, the Toward Truth and Reconciliation page has been conceived as an evergreen resource that will evolve over time. We thank those who have already contributed and welcome input about areas for improvement.

    As a next step, the AAO will be developing a dedicated page aimed at improving access to Indigenous focused archival holdings and cultural heritage items in Ontario. We invite you to forward information regarding these types of resources that may not be currently captured in Archeion for inclusion on this page. Online exhibits, digitized collections, community-based initiatives and finding aids are encouraged.

    All comments and suggestions can be directed, by email, to the AAO’s Web Administrator at webadmin@aao-archivists.ca.

  • 29 Nov 2016 9:02 AM | Danielle Robichaud

    Have you considered donating to the Archives Association of Ontario? Donations can be made online and you will be eligible for a tax receipt!

    Financial support helps us provide programming, education, advocacy and share knowledge to over 325 members. We promote the development of a co-operative system of archives in Ontario by:

    • Advocating on behalf of Ontario’s archival community to the government of Ontario, local government and other provincial institutions to advance archival practice and promote the value of archives
    • Promoting professional standards, procedures and practices among archival repositories
    • Facilitating archival communication and cooperation among institutions, users and sponsors
    • Providing leadership through communication and co-operation with individuals, groups and associations interested in the preservation and use of Ontario's documentary heritage
    • Being part of a network of provincial, territorial and national archives associations

    Additionally, the AAO offers a number of different services to its members, including:

    • Guidelines for starting and managing an archives through the advisory services of the AAO Archives Advisor and Archeion Coordinator
    • Educational opportunities through professional development and web resources
    • Opportunities for members to make professional connections
    • Archeion, a database containing archival descriptions and digital objects from AAO member institutions
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Phone: 647-343-3334 | Email: aao@aao-archivists.ca


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