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Municipal Archives Interest Group (MAIG)


Formed in 1994, the Municipal Archives Interest Group (MAIG) represents municipal archivists, institutions and individuals interested in the preservation and use of municipal and other community based records in Ontario. Members of the AAO who work for municipal archives automatically gain access to this interest group, allowing for resource sharing, roundtable discussions and access to the MAIGazine, a yearly publication that provides members with provincial updates. Throughout the year MAIG hosts two meetings, an annual Open House at a members’ archive, and an Annual General Meeting, which takes place at the AAO’s yearly conference.

We are always happy to hear from our colleagues, so if you have any news, suggestions, comments or concerns, please feel free to contact us!

MAIG Municipal Archives Interest Group


Chair:  Megan Lockhart (Term: 2021-2024)
Vice-Chair: Amber Mandich (Term: 2021-2024)
Secretary/Treasurer: Gina Dewaele (Term: 2023-2026)


MAIG Constitution Proposed Amendments

The MAIG Executive have reviewed the constitution for the Municipal Archives Interest Group and have proposed amendments that will be voted on at the Annual General Meeting on May 6, 2024. In summary, the amendments include the following:

  • The addition of a Past Chair position to the Executive.
  • Reducing the term length of the Executive positions from three years to two years.
  • Changing some of the language to reflect contemporary sociocultural standards and 2SLGBTQIA+ allyship (genderless language).
  • Changing the deadline for the core funding request to align with the AAO Chapter/SIG Manual.
  • Additional duties in the Executive Terms of Reference to reflect the evolution of the positions to the present day.

In accordance with article 10.1 of the MAIG constitution, a review period of 30 days has been provided prior to the AGM. Please send questions and feedback to Megan Lockhart, MAIG Chair, at

Read the Proposed Amendments.

Upcoming MAIG Election

The Municipal Archives Interest Group is currently accepting nominations for our Chair and Vice-Chair positions for the 2024-2027 term. The terms for these positions are currently 3 years, but the terms could potentially be reduced to 2 years if the proposed amendments to the constitution are ratified at the upcoming Annual General Meeting on May 6. Nominations can be sent in advance of the meeting or submitted from the floor during the AGM.

Volunteering on the MAIG Executive is an excellent professional development experience, providing candidates with an opportunity to develop their leadership skills, network with other professionals and share their knowledge and experiences with other members of Ontario’s municipal archival community.

Summaries of the duties for each position are as follows:

Chair - The Chair shall preside at all meetings of MAIG and will advance the interests of MAIG. The Chair coordinates the yearly AGM, the Open House event for members, and assists the Vice-Chair with the production of the annual “MAIGazine” newsletter. Other duties include a submission on MAIG’s activities to the AAO Annual General Meeting Annual Report, and a report to MAIG on the group’s activities at MAIG’s Annual General Meeting. The Chair shall also be responsible for ensuring that regular updates on MAIG’s activities are submitted to the AAO publication, “Off the Record”, and is expected to attend the AAO’s Annual Leadership Meeting. They serve as a liaison between the AAO Board and municipal members, discussing any developments affecting municipal archives.

Vice-Chair - The Vice-Chair shall attend all general and executive meetings of MAIG and chair meetings if the Chair is unable to do so. They also assist the Chair with coordinating the AGM and yearly Open House event. The Vice-Chair develops and publishes the annual MAIG newsletter the “MAIGazine” in co-operation with the Chair and Secretary-Treasurer. The Vice-Chair will work to advance the interests of MAIG.

Nominations are being accepted by email only. Please complete and submit the form below to Megan Lockhart at, using the subject line “MAIG Nominations 2024”. Interested parties are also welcome to contact Megan with questions about the available positions. Nomination forms must be received by 5:00 p.m. EST on Wednesday, May 1, 2024.

MAIG Nomination Form

MAIG Listserv

Stay connected with MAIG by joining out Listserv!

The maig-listserv is a group forum available to Municipal Archive members of the Archives Association of Ontario (AAO) and is intended to promote greater collaboration and information sharing between Ontario Municipal Archives and Archivists. In posting to this forum, please keep in mind the AAO’s Code of Conduct and be prepared to participate in constructive dialogue with your colleagues.

To subscribe to this group, send an email to 

Once submitted, you will receive an email from MAIG, asking you to "Join this Group". Select this option and re-enter your email address to subscribe. Once approved, you will automatically be subscribed to the Listserv - there is no need to sign in or create a Google Account.

To post to this group, send an email to:

To unsubscribe from this group, send an email to:

For more information about the group, or to change your personal settings, please visit:!forum/maig-listserv


The MAIGazine is an annual newsletter for those interested in Ontario’s municipal archives and municipal records. It is published and distributed by the Municipal Archives Interest Group (MAIG) as a membership benefit of the AAO. Please click below to view the current and past issues.

MAIGazine Issues


MAIGazine No. 192023 
MAIGazine No. 18  2022
MAIGazine No. 17  2021
 MAIGazine No. 16  2020 
 MAIGazine No. 15  2019 

 MAIGazine No. 14


 MAIGazine No. 13


 MAIGazine No. 12


 MAIGazine No.11 


 MAIGazine No. 10


 MAIGazine No. 9 


MAIGazine No. 8


 MAIGazine No. 7 


MAIGazine No. 6


MAIGazine No. 5


MAIGazine No. 4


MAIGazine No. 3


MAIGazine No. 2


MAIGazine No. 1


MAIGazine A newsletter of the AAO's Municipal Archives Interest Group

705-1 Eglinton Ave. East

Toronto ON

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