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Call for Volunteers for the AAOEe Executive

10 Feb 2020 2:47 PM | Anonymous

The AAOEe is currently looking for new members to join the Executive to help shape the Chapter’s program of archives and information professional development in Eastern Ontario.

What does the AAOEe do?

The Archives Association of Ontario East / est (AAOEe) Chapter is a volunteer-led organization under the AAO umbrella. The Chapter serves and engages our membership, provides programming and workshops, and promotes archives, heritage and information management to the public through events. We also connect with the AAO Board to support its efforts to build membership and advance the organization’s development.

The Executive meets roughly 8 times per year and consists of the following roles, all of which are one-year terms that are elected at the Chapter AGM (2 April 2020) and are open for the 2020-2021 year. In addition to the responsibilities described below, all members contribute some time to program development and implementation.

Which role do you want to fill?

-       President

The President provides leadership to the Chapter. This includes acting as spokesperson for the Executive, the membership, and stakeholders to the AAO Board and other interested parties. For Executive meetings, work includes scheduling, setting the agenda and chairing the meetings. The President also ensures that the Chapter is fulfilling its responsibilities to the AAO Board, such as submitting required reports. Time commitment: 5 hours per month, with additional time required for the AAO Leadership Meeting and AAO Annual General Meeting

-       Treasurer

The Treasurer looks after the Chapter’s finances. Duties include preparing budgets and financial statements, writing cheques, managing deposits and investments, and reporting on the previous year’s finances at the AAOEe AGM. Time commitment: 3-4 hours per month, with additional time required for the AGM.

-       Secretary

The Secretary is the official recordkeeper for the Chapter. They take minutes of all meetings and distribute documentation to the Executive and the general membership as required. Time commitment: 2 hours per month

-       Vice-President

The Vice-President performs the duties of the President in their absence and advances the interests of the AAOEe. This often means providing support with planning and program development. The VP is encouraged to stand for President upon completion of the latter’s term. Time commitment: 3 hours per month

-       Member at Large

The Member at Large position assists the Executive to build capacity in subject areas that may be pertinent to the broader membership.

For example, the Communications Officer is a portfolio assigned to a Member at Large. The Communications Officer updates the AAOEe Facebook page with upcoming events, tours and workshops. Other social media tools may also be used.

The Member at Large may be elected at the AGM with assigned responsibilities, or it may be project based and appointed by the Executive at any point in the year. The role often builds upon the subject expertise of the volunteer. Time commitment: flexible, 2-4 hours per month

Note: the AAOEe encourages student participation, particularly through the Member at Large position. There is no limit on the number of Member at Large positions.

For more information on any of the roles described above, and to discuss how you can contribute, please contact us at


705-1 Eglinton Ave. East

Toronto ON

M4P 3A1

(647) 343-3334

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